Stallion shippers to US - do you include an eBay invoice in the package?
1st time I'm going to use Stallion for cross border - item properly labeled with CoO. Question is does Stallion require an invoice in package? Do they prefer you hand them the invoice? Anyone with experience in this matter your input is welcome!
I got in the habit of putting overseas on the outside as a result of eBay collecting VAT for many countries (Mostly EU), in the initial period there were some issues with some buyers in some EU countries that would get double charged for VAT regardless of the IOSS etc codes clearly shown on the shipping labels.
Isn't the IOSS record including invoice details transferred electronically to destination country? That should replace paper trail for shipments under 150 euro.
Isn't the IOSS record including invoice details transferred electronically to destination country? That should replace paper trail for shipments under 150 euro.
Yes it does at least for the services I use but in the early days of eBay collected VAT not all customs in all affected countries were observing this. While 90%+ of shipments would be handled correctly there were some outliers that were not.
To prevent this I switched from invoice inside to invoice on the outside, probably not neccessary any more but it's a simple adjustment that can't hurt.
Isn't the IOSS record including invoice details transferred electronically to destination country? That should replace paper trail for shipments under 150 euro.
Yes it does at least for the services I use but in the early days of eBay collected VAT not all customs in all affected countries were observing this. While 90%+ of shipments would be handled correctly there were some outliers that were not.
To prevent this I switched from invoice inside to invoice on the outside, probably not neccessary any more but it's a simple adjustment that can't hurt.
This is true.
I had a $3.00 CD I shipped off to Belgium.
I made sure the customs paperwork was correct and I had the VAT paid code stuck to the package.
The customer sent it back. Customs or the Belgium post wanted to collect $25 in VAT!
I couldn't blame the customer.
Belgium post sent the CD back to me unopened without charge. I fully refunded the customer.
Isn't the IOSS record including invoice details transferred electronically to destination country? That should replace paper trail for shipments under 150 euro.
Yes it does at least for the services I use but in the early days of eBay collected VAT not all customs in all affected countries were observing this. While 90%+ of shipments would be handled correctly there were some outliers that were not.
To prevent this I switched from invoice inside to invoice on the outside, probably not neccessary any more but it's a simple adjustment that can't hurt.
This is true.
I had a $3.00 CD I shipped off to Belgium.
I made sure the customs paperwork was correct and I had the VAT paid code stuck to the package.
The customer sent it back. Customs or the Belgium post wanted to collect $25 in VAT!
I couldn't blame the customer.
Belgium post sent the CD back to me unopened without charge. I fully refunded the customer.
There is the note on the packing slip about Vat being collected. Same with the label. There is nothing in the way of an official reference # to the specific transaction. That really is what is needed so customs knows it was really collected. It would be similar to the receipt number when you make a purchase at any store. It confirms a...what you purchased and b...any tax collected. It's a confirmation.
My procedure is to include a copy of the packing slip with the part about VAT being paid and collected by invoice and then I paste the info in the notes section of the label at the bottom.
Because of the procedure eBay has devised it's made it a situation of they said, he said and buyers needing to jump thru hoops to confirm it was paid. In principle it would have been better left in the hands of customs vs an outside party collecting on behalf of a country.
In the 1 case where I had a customer being asked to pay VAT again (Cyprus), I forwarded that customer a copy of the original packing slip with a copy of the wb with the important info highlighted and it was released to customer as soon as it was presented to customs. (Important to consider with some countries there could be language issues with the documentation causing the confusion.)
@cottagewoman wrote: 1st time I'm going to use Stallion for cross border - item properly labeled with CoO. Question is does Stallion require an invoice in package? Do they prefer you hand them the invoice? Anyone with experience in this matter your input is welcome!
They don't need to see the invoice, but there has to be one in the package.
I occasionally get a request for "no invoice" for gift shipments (buyer and recipient aren't the same), I have put a packing slip with detailed information of the item and no price in those cases and so far haven't had a problem, but it's supposed to contain an invoice with cost. In the cases of the gift things, they are items under $10, so not something that would be under lots of scrutiny.
I've always included an invoice with ANY shipment to ANY location via ANY carrier. For Canada/US the invoice is inside the package, for overseas on the outside of the package.
Do they prefer you hand them the invoice?
I really doubt they would have any interest in that.
Pre DT 2.0 when de minimis worked, I never put invoices in packages, bit gave them to the CB provider so if for some reason a CBP inspection occurred they could have it for backup.
@cottagewoman wrote: Pre DT 2.0 when de minimis worked, I never put invoices in packages, bit gave them to the CB provider so if for some reason a CBP inspection occurred they could have it for backup.
@cottagewoman
It is recommended with the exports by mail but not a requirement. Maybe a bit more important when shipping to foreign countries, especially under the new world rules. When shipping with couriers which Stallion would be considered one, including an invoice and/or packslip has been standard procedure for years.
Commercial Invoice:
This is a mandatory document for all international shipments, except for documents with no commercial value.
It should include details like the sender's and receiver's information, a description of each item (including HS codes), quantity, and the total value of the shipment.
Ensure the invoice is accurately completed, as any discrepancies can lead to delays or penalties.
Air or ground Waybill (AWB):This is the courier's tracking document.
Packing list:This details the contents of each package.
Bill of Lading (BOL):This is a receipt for the shipment, acknowledging the courier's receipt of the goods. (Same as air or ground wb.)
Export license:May be required for certain goods or destinations.
Certificate of origin - When you are a manufacturer or you can get a copy from original supplier.
These documentation requirements are in place for formal entry shipments, they are not required for section 321 de minimis shipments. Every bit of information we are providing is to support the idea an item is NOT made in China.
needsmorerobots
·1 year agoIt doesn't matter to me which courier or mail service I use. As Recped said, I send an invoice regardless.
The difference with me is I send an invoice on the inside be it the United States, Asia, Europe, etc. I've had no issues thus far.
That may have to change in this modern time. Just as Recped does, I may have to attach them to the outside.
And then as I do now, I add an HS code label to the package if it's leaving Canada.
recped
·1 year ago@needsmorerobots
I got in the habit of putting overseas on the outside as a result of eBay collecting VAT for many countries (Mostly EU), in the initial period there were some issues with some buyers in some EU countries that would get double charged for VAT regardless of the IOSS etc codes clearly shown on the shipping labels.
Prior to that they all went inside.
itolduandso
·1 year agoIsn't the IOSS record including invoice details transferred electronically to destination country? That should replace paper trail for shipments under 150 euro.
recped
·1 year agoYes it does at least for the services I use but in the early days of eBay collected VAT not all customs in all affected countries were observing this. While 90%+ of shipments would be handled correctly there were some outliers that were not.
To prevent this I switched from invoice inside to invoice on the outside, probably not neccessary any more but it's a simple adjustment that can't hurt.
needsmorerobots
·1 year agoThis is true.
I had a $3.00 CD I shipped off to Belgium.
I made sure the customs paperwork was correct and I had the VAT paid code stuck to the package.
The customer sent it back. Customs or the Belgium post wanted to collect $25 in VAT!
I couldn't blame the customer.
Belgium post sent the CD back to me unopened without charge. I fully refunded the customer.
lotzofuniquegoodies
·1 year agoThere is the note on the packing slip about Vat being collected. Same with the label. There is nothing in the way of an official reference # to the specific transaction. That really is what is needed so customs knows it was really collected. It would be similar to the receipt number when you make a purchase at any store. It confirms a...what you purchased and b...any tax collected. It's a confirmation.
My procedure is to include a copy of the packing slip with the part about VAT being paid and collected by invoice and then I paste the info in the notes section of the label at the bottom.
Because of the procedure eBay has devised it's made it a situation of they said, he said and buyers needing to jump thru hoops to confirm it was paid. In principle it would have been better left in the hands of customs vs an outside party collecting on behalf of a country.
In the 1 case where I had a customer being asked to pay VAT again (Cyprus), I forwarded that customer a copy of the original packing slip with a copy of the wb with the important info highlighted and it was released to customer as soon as it was presented to customs. (Important to consider with some countries there could be language issues with the documentation causing the confusion.)
sapphyres-designer-jewellery
·1 year agoThey don't need to see the invoice, but there has to be one in the package.
I occasionally get a request for "no invoice" for gift shipments (buyer and recipient aren't the same), I have put a packing slip with detailed information of the item and no price in those cases and so far haven't had a problem, but it's supposed to contain an invoice with cost. In the cases of the gift things, they are items under $10, so not something that would be under lots of scrutiny.
C.
hansatrade
·1 year agoSince this tariff mess began - yes. I put the invoice outside and add a large, separate label with HS code and country of origin.
recped
·1 year agoI've always included an invoice with ANY shipment to ANY location via ANY carrier. For Canada/US the invoice is inside the package, for overseas on the outside of the package.
Do they prefer you hand them the invoice?
I really doubt they would have any interest in that.
cottagewoman
OP1 year agolotzofuniquegoodies
·1 year ago@cottagewoman
It is recommended with the exports by mail but not a requirement. Maybe a bit more important when shipping to foreign countries, especially under the new world rules. When shipping with couriers which Stallion would be considered one, including an invoice and/or packslip has been standard procedure for years.
cottagewoman
OP1 year ago