Expenses you can claim for income tax purposes

Hello all,



I have searched thru pages and pages of income tax related threads on the discussion boards but can't seem to find anything related to the topics I was looking for regarding expenses you can claim for income tax purposes.



I started selling in 2010 and barely sold anything but 2011 was a lot better and I think I have all my records under control.  I have been reading a lot about what you can and can't claim as an expense and have a few questions.



I read that if you use a space in your house solely for the purpose of eBay, you can measure the square footage to figure out a percentage used and can claim a portion of your mortgage, strata fees, etc.  In my case, its 3% which isn't much but when my mortgage is $900+ every 2 weeks and a $300 strata fee monthly I'll take it.



Next it says you can claim utilities which is the part I'm confused about.  Does this mean I can claim 3% of my hydro, phone, heating, etc.  I have a home phone that I never use and won't be claiming. I also have an iphone that the sole purpose has been to use it for eBay mobile while in thrift stores researching whether I think I can make a profit or not.  Does this mean I can claim the full phone bill or still just 3% of it.  I'm also confused about the internet fees. Without internet, you can't run an online business.  Then again, I guess the same can be said about electricity.  I'm sorry to ask but I just can't seem to find a definitive answer for running an online business from home so I'm prepared to be on the safe side and just claim 3% of everything.



Thanks in advance for any suggestions.

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Expenses you can claim for income tax purposes

Your best source of information  is the

Business and professional income guide..


 


link to


 


http://www.cra-arc.gc.ca/E/pub/tg/t4002/README.html


 


Lots to read 


 


Then the form one has to fill out ...


 


I do my taxes using  Turbo tax...


 


Look at supplies... internet use... buying a new computer, new printer. printer ink  packing tape.


 


eBay fees,  Paypal fees... antivirus software updates, 


 


Use of the car.is important.


 


70 % of the cost of my automobile is covered as a business expense.... I do a lot of traveling in finding my inventory... Every Tuesday  I make a tour of the city... thrift stores  and more....and I make trips west to Brandon twice a year... and east  to Steinbach as well as other towns nearby.  Regularly go to a local auction just outside the city... Always on the go


 


50 % of my apartment is dedicated to eBay....


 


Your  use of the house sounds low.....  In order to qualify  you should have a room dedicated to selling....  Just a part of a room  does not count....There is the 90 % use rule.


 


Or is it a closet  that you can close off from the rest of the house


 


Also with a house  there could be complications  when you no longer use a part of the house for business...  or when you sell the house.....  In the long run that 3 % may not be worth the deduction.


 


I have bookcases in my bedroom, but It represents less than 90 % use.


 


Our tax person here is Pierre  and his best recommendation would be to consult a tax accountant... an expert at taxes....


 


I can very easily live in a smaller apartment, and be without a car... and not sell on eBay... But then  one would go stale  counting bumps on the ceiling.

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Expenses you can claim for income tax purposes

I have two computers....


 


A laptop computer for Turbolister and all of my business files...  100 % business use


 


A desktop computer for everyday work  and communication...  with close to 100 % business use...very little personal use


 


Add in inventory cost..


 


My expenses do add up quickly...


 


Car use.... every day use... payments  plus capital cost.... Bought a new car in July 2009....  old car was totalled in an accident.... I was not hurt at all.  going to an estate sale...


 


Get those business forms and start adding things up and you may find  that no taxes are owed on eBay selling.


 


 

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Expenses you can claim for income tax purposes

When dealing with taxes, prudence is best.


 


If the amounts justify it, hiring a competent account experienced in mail order is the best approach.


 


As far as claiming "occupency costs" as a business expense to reduce net profit, a few things to keep in mind:


 


1) the space claimed as a deduction must be one or more rooms used exclusively for business purposes.  A table in the corner of the living room does not qualify.


 


If your house or apartment has 1,000 square feet and one room (10'x10') is used exclusively for business purposes, then 10% of your occupency costs can be counted as business expense.


 


2) if the space qualifies, then you need to look at each qualifying expense.  Applicable percentage of rent is acceptable so is the interest portion of the mortgage payment (NOT the principal).  Most utilities (hydro, heating, water), home insurance and property tax qualify but not the telephone unless it is used exclusively for business (most likely not for online business).


 


So, if your rent (or mortgage interest payment), utilities and home insurance total $ 8,000 a year, and 10% of your house or apartment is used exclusively for business, $800 can be charged as a business expense when preparing your Profit & Loss Statement.


 


"Without internet, you can't run an online business"


 


If your internet is used exclusively for your business, no problem.  However, if you or members of your household also use the internet for other than busines purposes, it is generally not allowed.


 


If your tax return is audited, and you make a claim for occupency costs, you can expect the auditor to bring a measuring tape and actually measure the house or apartment and the space used exclusively for business. I know, the tax auditor did it in my house.


 


3) Occupency costs cannot be claimed if the business is losing money or if claiming these costs would result in a loss.

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Expenses you can claim for income tax purposes

cumos55 wrote; "and you may find  that no taxes are owed on eBay selling."


 


I think you live dangerously.


 


To state "no taxes are owed" suggests no profit was made.  If you spend much time purchasing goods for resale, list them on eBay, package and ship them to buyers, allow a large portion of your home to be used for business exclusively and, at the end of the year you have NO PROFIT to show for it, why bother?


 


The purpose of being in business is to make a profit.


 


Tax auditors know exactly what to look for at audit time.  While the rules and regulations offer some limited interpretations, it is always best to be prudent.

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Expenses you can claim for income tax purposes

Thanks a lot for the info Pierre. I have 2 large walk-in closets that I came up with the 3% for. I also use almost 50% of a smaller room but because it is not used solely for eBay I did not add it in when calculating the square footage and don't intend to. Thanks again!
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Expenses you can claim for income tax purposes

"2 large walk-in closets that I came up with the 3% for."


 


That makes sense.


 


You should have no problem deducting 3% of your occupency costs (as outlined earlier) as long as your business is profitable.


 


Good Luck.

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Expenses you can claim for income tax purposes

Bought a new car in 2004....


 


It was totalled in 2009.... and then bought a new car... an unexpected expense....


 


and if it was not having to buy a new car... I would be paying taxes....  on my business....


 


and any carryover in occupancy costs from previous years  will disappear this year..


 


Sales have been phenomenal  over January and February this year....


 


My situation is that if I was employed  I would be paying tax on that income.... and then pay for my car and apartment  with after tax money.


 


With eBay  I pay for inventory and eBay plus Paypal fees... and then pay for car use and apartment use....


 


When employed  fulltime the use of the car and the apartment are not a deductible component  while with a business they are a deductible component..


 


and what I deduct  as car and apartment expenses are profit  as they are not  a deductible expense when employed.


 


Ten years ago  there was no capital cost allowance for a motor vehicle....  When that was added  the tax consequences for a small business changed dramatically....  as many small business people  that use a motor vehicle extensively  buy a new vehicle  about every 5 years...


 


With fulltime employment   we pay for everything with after tax dollars.... 


 


with a business many of those expenses as allowable deductions.....


 


If profit is sales minus inventory cost  plus eBay and Paypal fees  then I am doing quite well and better with each passing year...


 


 


 


 

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Expenses you can claim for income tax purposes

"if profit is..."


 


Profit can easily be calculated using this sample P&L statement I prepared a few years ago:


 


http://pierrelebel.com/lists/P&L-sample.htm


 


It is very similar to the one suggested by CRA.


 


If you show profit on the bottom line, that's all good and that is the amount to be reported on line 135 of your tax return as business income. It will be added to your employment, pension and investment income to determine the taxable income.


 


The fact one is employed or not has nothing to do with the deductions allowed as business expenses.


 


For example, if you use 10% of your home exclusively for your eBay and online business, then 10% of your occupency costs are deductable from your business income, regardless of how much money you make from employment or investment.


 


The tax department uses guidelines to determine which tax return will be audited. For example, if - in addition to employment income - a taxpayer shows $20,000 in gross sales every year but no net profit, odds are good that return will be pulled for audit after a few years.  Also, if eBay shows the taxpayer had gross sales of $30,000 in the year but only $20,000 was reported by the taxpayer, an audit will definitely be called. 


 


Most tax audits by the way cover a two year period, unless the auditor finds a serious under-reporting problem. Then... you do not want to know 😞


 


 

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Expenses you can claim for income tax purposes

I have 3 rooms that I use for business purposes, 2 full of stamps, and one full of china and glassware. The house has a total of 9 rooms, so I used 3/9=1/3 and deducted 1/3 of the gas, hydro, taxes, etc and the CRA auditor did not quibble with that at all. For vehicle use I have kept a mileage log, and calculated the % business use. The auditor did not do anything with that as I actually underreported expenses by 3 or 4 % based on my mileage log - if he quibbled I had the information to show him that I could have claimed a bit more.



A CRA audit will depend a lot on the individual auditor. Some one brand new may hammer away at car expenses ( a prerennial CRA favourite target) whule others won't give a hoot about car expenses. Some auditors may not have much understanding of mail or internet order businesses ( and ebay is just mail order with really fast mail). If you have reported your income, documented your expenses properly, etc a seller should not have a major problem with an audit other than the time it takes. If you have not reported income, and have entertainment expenses for entertaining exotic dancers for example get ready for a rough ride with CRA.

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