09-10-2013 10:21 PM - edited 09-10-2013 10:21 PM
This is the first time this is happening to me... I need the advice of more experienced sellers. Here's a summary of situation:
- sold item #200949120748 on August 9, 2013
- shipped by Xpress Post and item arrived on August 20, 2013 (tracking EM004378393CA that I already talked about on the boards here)
- buyer is now contacting me and wants to return her purchase. She says "I'm in a problem right now and wanted to know if I could return my item". I ask if there is a problem with the costume and her reply is that it doesn't fit the mannequin she bought.
- my return policy is 14 days and it's been more than that since she received the costume.
What should I do? It's a one of kind piece, and I'm so afraid the person wore it all this time for a convention (there's been a lot of Comic Cons lately) and now wants to return it because she has no use for it anymore.
09-10-2013 11:00 PM
after 20+ days I'd say NO!!!!!!
09-10-2013 11:01 PM
My first inclination would be to say "no" but I understand that you are also trying to foster good customer relations. If you are so inclined you could say that you will refund under the circumstances that the item is returned in exactly the same condition as when it was shipped. Was it new? or used? Did you have good photos on the listing. This buyer has already admitted they want to return it because it doesn't fit her mannequin, if there is any damage to it you won't refund. They may just step back and say forget it.
Good luck.
Lynne
09-10-2013 11:16 PM
First add her to your Blocked Bidder list.
Has she left feedback? While she can still add a Response to any feedback she or you left, she cannot (easily) change the feedback.
More important, if she has not left feedback, she also has not left Detailed Seller Ratings. Shudder.
Her mannequin? What was she doing with it? Most cosplayers buy outfits to wear not display. Odd.
Explain, if you decide that you will accept a return, you can only refund the selling price minus a restocking charge. She will have to return the item on her own dime. This may make "renting" the costume high enough that she decides to keep it. And now we are back to how entitled she feels and the feedback question.
And con season never ends. I see publicity for cons happening every weekend from now until New Year's Eve (FutureCon in Toronto a funcon sponsored by the sumptuous cosplayer Liana K and by the belligerent Ed the Sock).
09-11-2013 01:27 AM
For what my advice is worth, if this buyer hasn't yet left FB/DSRs, I would protect my seller ratings by refunding cheerfully, as this could get very messy if you're only at Day 20. Unless you're a high volume seller, it can take a long time to mitigate the effects of one really nasty bit of damage to your DSRs.
There is always the hope that your buyer is being honest and by allowing her to return the garment for a refund you'll be making a happy customer. Even if she isn't being honest, by treating her as if she is, you may at least come out with your FB and DSRs unscathed.
In these sorts of dilemmas I always try to imagine the worst outcome that is reasonably likely with either decision. As I see it, if you refund, the worst is likely that the costume has been worn and perhaps damaged, but it may be able to be drycleaned and any damage repaired so it can be resold, albeit at a lower price. That is a manageable risk of loss from your point of view, but something you can control.
On the other hand, if you refuse to refund, the damage one buyer could potentially do to your seller ratings at this point in your business is likely out of your control -- your buyer might be understanding, but it's quite possible she'll take out her frustration on your FB/DSRs.
If you turn down her request for a refund based on your 14-day limit, there is a risk eBay will not back you up even if she is clearly retaliating (and she could still probably file an INAD case which might force a refund). I've never seen a case on these boards of a challenge to eBay's policies on the basis of a seller's stated refund time, but perhaps someone else has.
In the meantime, the clock is ticking for you and I'd say every day you delay in agreeing to the buyer's request is another day she can think about being upset, etc. I hope these thoughts are of some help, and that this turns out well for you. ...
09-11-2013 01:35 AM
@femmefan1946 wrote:
And con season never ends. I see publicity for cons happening every weekend from now until New Year's Eve (FutureCon in Toronto a funcon sponsored by the sumptuous cosplayer Liana K and by the belligerent Ed the Sock).
Just an aside, but could you please translate the above? I'm intrigued, but have no idea what this sentence means. It all sounds very arcane and mysterious, very Masonic-like.
09-11-2013 07:09 AM
Yesterday, when I wrote the post, I tried to state only the facts even if it was hard. But I forgot some of them:
- buyer first contacted me to know if I accepted multiple payments. I said yes (but later found out I'm not protected under those circumstances).
- buyer asked what was the minimum amount I would take for the costume. I sais X amount, but it would have to be paid in full (in the meantime, I found out the loss of protection for multiple payments)
- buyer tried to send best offer, but was refused because she doesn't have a PayPal account.
- I put her on the exemption list and she was able to buy.
- she said would pay next Monday (August 12) because her bank wouldn't allow payment during the weekend.
- I waited but no news from buyer and had to open dispute for payment.
- she paid, I shipped and never heard back from her.
Looking at the feedback she left, she usually do it immediately after receipt of her items (cheap items for the most part). She didn't for me, which begs the question: why? Had she planned this all along?
Anyway, the costume is not one for wearing, since it is a prop from a TV show. So if it has been altered in ANY way, it will loose all its value. I cannot dry clean it myself either if she sends it back damaged, because again, it will loose its value...
The other thing is... my boyfriend just lost his job and I can't refund her whole amount. That is the main reason why I don't know what to do.... not to mention the fact I will loose the shipping price of $50+ I paid for this if she returns it.... and I already took a loss on this sale because I didn't calculate my minimum price carefully. Is it OK if I ask for photos before she sends it back? You know, to make sure the dress is undamaged?
09-11-2013 08:19 AM
To save my feeedback and DSR, I will probably do as you suggest Femme... however, am I allowed to charge a restocking fee if my policy doesn't state it? Of course, my policy is already passed due, so I guess I'm allowed to ask what I want from buyer, but just to be on the safe side... I prefer asking 😉
09-11-2013 08:32 AM - edited 09-11-2013 08:33 AM
"What should I do?"
In most instances, I generally favour the side of the buyer.
However, in this specific case, I suggest you answer the inquiry from the buyer as follows:
"Although my return policy specify that goods must be returned within 14 days, I will make an exception for you and will refund the full purchase price ($xx.xx) minus the original shipping cost ($xx.xx) as soon as received as long as it comes in the original condition without alteration or modification."
Now, you are taking the risk that the buyer will go through PayPal and file a claim for "goods not as described" at which point PayPal would instruct the buyer to return the goods to you with tracking and the amount of the transaction taken from your account or they would freeze the account if the refund money is not there.
The reality today is that you do not have the money to volunteer a full refund. By offering one (minus the shipping charge) there is the possibility the buyer will decide it is not worth the trouble of paying for a return to only get a partial refund.
And yes you may have to swallow a bad feedback.
09-11-2013 08:44 AM
The last thing you want to do is say "NO."
If you do that it puts the other person on the defensive immediately.
So, do something else............... Anything else but just don't say NO unless you want to escalate the situation into something unpleasant.
09-11-2013 09:19 AM
Wow this is a very difficult one.
I'm making the assumption the problem item is one of the $500 items and that you haven't received feedback yet (even if you have you don't know if the DSRs have been filed).
In terms of the worst case scenario, I would personally see it as: you go through the refund process and the person still dings you on feedback and even worse DSRs.
As others have said, I too normally err on the side of the buyer, but in this case if it is one of the "big $500 ones" the amount of money/risk it costs you to err on their side vs impact your normal monthly sales volume could be high. (and it looks like this really is a buyers remorse kind of situation)
This buyer seems to have been a problem all along, which increases the chances of having more problems as this continues. I'd suggest that the risk of the worst case scenario above increases with the amount of time it takes to decide/get back to them if you do decide to refund.
It doesn't look like there is a "good" option either way, I hope whichever way you pick works out ok for you.......
09-11-2013 02:51 PM
This is a tough one and I really don't have a solution different than ones you have given so far.
I just want to comment on making multiple payments. You mentioned that you wouldn't be covered by seller protection. That's true, however buyers are also not covered by paypal when they make multiple payments. However, if the buyer paid with a cc through paypal and did a cc chargeback for each payment, I'm not sure how that would work.
09-11-2013 06:25 PM
Thank you so much Pierre for providing a very calm and factual reply for the buyer! I hope it's OK if I used it word for word 😉
And thanks everyone for your input. It is VERY appreciated!
Now I'll just wait for the buyer to reply and see if she really send it back. Hopefully, she will change her mind. But if she does go through with the return, I just hope I will receive it in the exact same condition I sent it to her with all the pieces and proofs of authenticity included. I will then have to figure out a way to refund her... anyone interested in any of my items? 😉
09-11-2013 08:39 PM
Already got the answer "Ok and thank you for letting me return it". After that, in another email, she asks if I know how much it will cost to return it. I searched on the USPS website and gave her the different prices and guidelines.... I hope all this work will pay off.
09-13-2013 11:48 AM
Well, it sounds as if you did the right thing, and hopefully your buyer will too. I couldn't believe she'd be asking you how much the return shipping will cost -- maybe she really is just completely hapless. You've certainly bent over backwards for this person, not just in agreeing to a return and assisting her with (U.S.!) postal rates, but it seems from the very beginning of the transaction.
Let us know the outcome, and best of luck!
09-13-2013 12:55 PM
I think she may speak another language than English and she seems very young too. Her messages are always very short - no longer than one sentence. After she sent me a thank you note, I didn't hear back from her. I don't know what she finally decided. I guess I'll see in a week or two if a package shows up.
09-13-2013 06:18 PM
I feel for you. Its a very unfortunate situation.
Good Luck!
09-14-2013 05:41 PM
Just got a message from buyer. She said she will keep the costume/prop because of the expenses associated with the return. I thanked her for letting me know and said she could store the item in a wardrobe or closet until she can afford another mannequin.
Big sigh of relief here... although I will hold my breath until the 60 days have passed.
09-14-2013 07:50 PM
Well, as most of us thought, the cost of returning it was a deterrent and seems to have outweighed the problem of getting another mannequin. My guess is that there never was a mannequin in the first place, but whatever the case, your stress level over this must be alleviated somewhat.
The truth is that she could probably re-sell it on eBay and recoup most of her cost rather than returning it anyway. But that would mean setting up a Paypal account, which seems to have been beyond this person's ability. I'm afraid to say the word 'flake' comes to mind...
I'm so glad for you this has turned out well so far, but we all know what that 60-day breath holding is about. Fingers crossed and touch wood!
09-14-2013 10:52 PM