Item not received (after one hours holding resolution dept. simply hung up)

Customer from Russia filed a claim with ebay on march 3rd claiming not received and no reply from me.

I replied immediately to the claim by telling him i never received any emails from him after checking my junk file (which i do regularly anyway).

I forwarded him a copy of my reply that suggested he was notified twice when the item was shipped (and i asked he checks his junk file), and i suggested to him that i can send out a replacement package to him; absolutely no reply.

Last night at 4 am he escalated the case and within minutes ebay sent out an email the case was decided in the buyer's favor.

Feeling unjust i dig out the number for ebay powerseller support, after holding on the phone for 55 minutes and passed through 3 different person, i finally reached ebay resolution and was given the same crap that without a tracking # they buyer is always in the right, when i persisted with my reasoning she simply said there's nothing can be done as the case is final and Click.....

All your positive feedback means absolutely nothing, all your years with ebay means absolutely nothing 😞 Your customer service, response and communications skills are useless tools 😞 You are a no body 😞
Message 1 of 25
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24 REPLIES 24

Item not received (after one hours holding resolution dept. simply hung up)

They actually hung up on you? The arrogance of this company astounds me.

I believe that you reap what you sow and they are headed for crop failure with that attitude.

You are not a nobody.:-)
Message 2 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

Just yesterday (?) jakee was telling me that powersellers only have to prove the item was shipped, not received.

Perhaps you could look the reference up for that ( or ask jakee) and phone the....persons up again and remind them of that.
Imagination will often carry us to worlds that never were. But without it we go nowhere. Carl Sagan
Message 3 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

jakeeangel
Community Member
Just yesterday (?) jakee was telling me that powersellers only have to prove the item was shipped, not received.

Perhaps you could look the reference up for that ( or ask jakee) and phone the....persons up again and remind them of that.



Yep! that's what it's supposed to be. You have to show proof of delivery. Did you buy the postage through PayPal or Endicia or something like that? I don't remember reading that they'd just accept a paper receipt. I believe it had to be an online service if memory serves.
Message 4 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

But a tracking number should be proof of shipment, right?
Imagination will often carry us to worlds that never were. But without it we go nowhere. Carl Sagan
Message 5 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

You have to provide proof of delivery and the only acceptable format is a tracking # according to ebay "policy".

but in many cases this is not at all feasible; for a $15 item the buyer have to spend like $55 upgrade to ems international (expedited) in order to get a tracking #.

the option to upgrade shipping with tracking is always noted in the listings but no one every takes up on it for the simple fact of cost of item vs the cost of upgrade. Someone would still ask for tracking despite a flat shipping fee of $3 for worldwide shipping.

i especially disgusted on the fact that they sent out an automatic NO response within minutes of the buyer escalated the dispute 4 am in the morning, and the fact that when called we were kept reminding of their ebay "policy" and treated like a beginner.

Someone need to remind them a powerseller is someone who has been around for a while.
Message 6 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

Folks, let's look at it from the other side of the coin.

As a buyer, I purchase and pay for merchandise and expect to receive it within a reasonable period of time.

If not, since eBay/PayPal enticed me to buy from sellers advertising on their site with a Buyer's Protection Program, I ask for a refund and expect to receive it promptly.

Whether the seller is small, large or very large, Powerseller or not, TRS or not, is irrelevant to my claim. As a buyer I want and I am entitled to get my money back.

PayPal does not offer insurance for the seller in case of loss or damage in transit. It offers the buyer full protection against non-receipt.

If the seller can prove shipment (through online tracking) for items under $250 or receipt (through online tracking) for items over $250, he will bve covered by the seller protection program if other conditions of the program are met.

We all know, we are at risk whenever we ship goods without online tracking. We accept these risks and account for them in our prices.

The fact that some domestic or international (where translation may be a problem) buyers may or may not communicate properly, is regrettable but, at the end of the day, makes no difference on the protection offered by eBay/PayPal.
Message 7 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

Next time, I would suggest giving the buyer a refund immediately, and tell them that when it arrives to just keep it as a gift and apologize on behalf of the #$@%$@ shipping company to them.
Then try to make a claim with the shipping company, and then move on. You can claim it as a loss anyway, if you get nowhere with the shipper.
Unfortunately, this is the cost of doing business on eBay.
I only show shipping prices to Canada and USA on my listings, and buyers from other countries must ask first for a shipping quote. Then I can decide who I want to ship to and have the chance to give them several shipping options, clearly explaining the expected duration of each, or refusing them altogether if I deem it necessary. At the end of the day though, in most cases, shipping to some of these countries is not worth the headaches involved, especially for larger, more expensive items.
Someone was talking the other day about problems they had when shipping to South Africa (South Fraudica).....again, I wouldn't ship there if the guy offered me triple the money.
Once bitten, twice shy, I guess....I look at it this way, personally I would not buy anything from a seller in Russia for example, or South Africa, etc.....so why would I sell to someone there?

Cheers,
AXE
Message 8 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

"Unfortunately, this is the cost of doing business on eBay. "

Not just on eBay.

Mail order has worked the same way for over one hundred years well before e-commerce was created. It is and has always been the responsibility of the merchant (seller) to get the goods to the buyer. When they do not get there, whatever the reason, the seller refunds the buyer or provide a replacement.

On the long term, the faster the refund is provided once a buyer claims non-receipt, the better.

Why? The problem is gone, forgotten, put away and sellers have time to move on to more productive tasks.

On average, over the years, you will most likely experience a 0.1% to 1.0% loss factor. Build it in your overall gross margins and do not worry about it.
Message 9 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

Thank you Pierre for explaining this again. I have also tried to explain this on the boards more than once.

I am amazed at the # of eBay listings that still state that the seller is not responsible if the package is lost in the mail.

We run aprx 0.5% loss ratio and it's no big deal. Small Packets are insured to $100 and Canada Post is one of our biggest customers. Never had a claim refused and we quite enjoy selling the product 2x. For light packets, oh well, we just eat it.

As Pierre says, refund, claim, move on.

Bernie
Message 10 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

Sorry but I am totally confused?:| I don't remember reading anything about a powerseller having only to provide proof of shipping for an INR (although I admit I do forget things) so I went looking and all I've found so far is that proof of delivery is required for an INR claim and proof of shipment for an unauthorized payment.


PayPal does not offer insurance for the seller in case of loss or damage in transit. It offers the buyer full protection against non-receipt.

If the seller can prove shipment (through online tracking) for items under $250 or receipt (through online tracking) for items over $250, he will bve covered by the seller protection program if other conditions of the program are met.


Pierre are you saying that any seller needs proof of shipment only for an INR when an item is under $250? Or are you referring to an unauthorized transaction?

I apologize if I'm misunderstanding but things don't seem to be processing well this morning. lol
Message 11 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

The PayPal Seller Protection Program can be found when you lon in at PayPal and check your User Agreement (section 11):

11. Protection For Sellers

11.1 PayPal Seller Protection

PayPal seller protection is protection we provide sellers from Claims, Chargebacks, or Reversals that are based on:

Unauthorized Transaction or
Item Not Received

Seller protection is available for eligible payments from buyers in any country.

11.2 Scope of Protection

PayPal will protect you for the full amount of the eligible payment and waive the Chargeback Fee, if applicable. There is no limit on the number of payments for which you can receive coverage.

11.3 Eligibility Requirements

To be eligible for seller protection, you must meet all of the basic requirements listed below: Plus, you must meet the Item Not Received requirements to be covered for Items Not Received and the Unauthorized Transactions requirements to be covered for Unauthorized Transactions.

Basic Requirements:

Ship the item to the shipping address on the Transaction Details Page.
Respond to PayPal’s requests for documentation and other information in a timely manner.
The item must be a physical, tangible good that can be shipped.
Your primary residence, as listed in your PayPal Account, must be in Canada.

Item Not Received Additional Requirements:

The payment must be marked “eligible” or “partially eligible” for seller protection on the Transaction Details Page.

You must have a Proof of Delivery.

You must ship the item within 7 days of receipt of payment. Or, if the payment is for pre-ordered or made-to-order goods, shipment is required within the timeframe specified in your item listing.

Unauthorized Transactions Additional Requirements:

The payment must be marked “eligible” for seller protection on the Transaction Details Page.

You must have a Proof of Shipment or a Proof of Delivery.

11.4 Proof of Shipment, Proof of Delivery and Signature Confirmation Requirements.

Proof of Shipment is online or physical documentation from a shipping company that includes all of the following:

The date the item is shipped.

The recipient’s address, showing at least the city/state or zip code (or international equivalent).
Proof of Delivery is online documentation from a shipping company that includes all of the following:

The date the item is delivered.

The recipient’s address, showing at least the city/state or zip code (or international equivalent).

Signature Confirmation as described below for payments of $325 CAD or more (or the following foreign currency equivalents).
500.00 Brazilian Real (BRL) 28,000 Japanese Yen (JPY) 400 Singaporean Dollar (SGD)
6,000 Czech Republic Koruna (CZK) 2,200 Mexican New Peso (MXN) 2,000 Swedish Krona (SEK)
1,500 Danish Krone (DKK) 380 New Zealand Dollar (NZD) 330 Swiss Franc (CHF)
200 Euro (EUR) 12500.00 Philippine Peso (PHP) 8250.00 Taiwan New Dollar (TWD)
55,000 Hungarian Forint (HUF) 800 Polish New Zloty (PLN) 9000.00 Thai Baht (THB)
350 Australian Dollar (AUD) 1,000 Israeli Shekel (ILS) $250 US Dollars (USD)

Signature Confirmation is online documentation that can be viewed at the shipping company’s website and indicates that the item was signed for on delivery.

11.5 Items/transactions that are not Eligible for Seller Protection.

The following are examples of items/transactions not eligible for seller protection:

Claims or Chargebacks for Significantly Not as Described.
Items that you deliver in person.
Intangible items, licenses for digital content, and services.
Payments through PayPal Direct Payment or Virtual Terminal.
Items that are not shipped to the recipient address. If you originally ship the item to the recipient address but the item is later redirected to a different address, you will not be eligible for seller protection. We therefore recommend not using a shipping service that is arranged by the buyer, so that you will be able to provide valid proof of shipping and delivery.
Message 12 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

Thank you for taking the time to post that Pierre. I did read the user agreement before I posted but when I read it again on the board, the light bulb finally came on. :^O
Message 13 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

yes moving on is the best advice and that's what i usually do, but first we offer to reship the item to the customer to lessen the loss.

in this case, the customer claimed he emailed me with no reply and refuse to answer my email and post made me suspicious of his motive, which had the same pattern from certain buyer/country.

when someone you speaks to is afraid to look you in the eyes, it's obvious that s/he is lying.

eBay immediate response on the side of the buyer despite my long reply post and explanation and one hour long wait for a "resolution" is however adding salt to the insult(loss).

their so called seller protection is a joke and impractical for many sellers, for me it means upgrading to ems international ($55) for a $15 item. It's a loophole that some buyer will be taking advantage of.

thank you for the advices.
Message 14 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

I could not even give him a refund now because whenever there's a claim ebay/paypal immediately freeze the transaction 😞

And strangely the case now goes to appeal despite the fact that i never filed for any appeal.

Damn 😞
Message 15 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

"seller protection is a joke and impractical for many sellers"

It is a question of perspective.

It is not a joke. It is real and does benefit many sellers.

And yes it is impractical to me (and you and many others) since I do not use tracking for 99% of my sendings.

On the other hand, I have been in the mail order business for decades and never received any protection from anyone. I do not expect any from PayPal or eBay. They are not an insurance company. I take my losses when they occur and move on.
Message 16 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

jerseypros
Community Member
I could not even give him a refund now because whenever there's a claim ebay/paypal immediately freeze the transaction 😞

And strangely the case now goes to appeal despite the fact that i never filed for any appeal.

Damn 😞


Are we really talking about a $15 transaction here? You waited on the phone for an hour for a $15 transaction? Next time kick a tree and have a beer!
Message 17 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

marcopoloca

Unless you shipped the item using Letterpost/LightPacket, your parcel was insured by Canada Post for up to $100.

PHONE Canada Post, (don't email or claim at the PO counter), give the nice ladies the shipping invoice number and claim your $15.

Here in Ontario, $15 is an hour and a half labour at minimum wage. Just another perspective.

Paypal is not the end of the world.

If you had refunded the seller voluntarily you would evade the black mark that is now on your Permanent Record for the lost claim.
Message 18 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

jerseypros
Community Member
If you had refunded the seller voluntarily you would evade the black mark that is now on your Permanent Record for the lost claim.

All for $15 - amazing. Should have refunded, apologized and waited a week or so until the buyer emailed to say they received it and would like to pay for it!
Message 19 of 25
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Item not received (after one hours holding resolution dept. simply hung up)

We give buyer benefit of the doubt, so perhaps they really did not receive. But there is few opportunists, we had couple folks from USA over time claiming not received. I look at D/C and tell them - P/O says delivered. Never hear from them again or in some rare cases they come back and apologize their wife accepted it and did not tell them.

International is different story. International tracking is so expensive (except if you ship from Hong-Kong), that you simply take the chance. 1% losses is still less than paying for tracking every time. But it still hurts, it's basically taking the money from my kids. Yes, we refund, but every customer that costs me money is making it onto our ban list.

Plus, I always ask them file the PayPal dispute in (maybe naive) hope that if they are frauds, PayPal will detect pattern. And another hope I have is that many sellers look at feedback left these days. Buyer gives you neg for not-received and he will find himself unable to purchase from half of your competitors.
Message 20 of 25
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